Humber/Ontario Real Estate Course 3 Exam Practice

Which element is crucial for securing electronic and printed personal information collected by a salesperson?

1. Using a password-protected filing system.

2. Obtaining written consent from the informant.

3. Storing information exclusively at the brokerage office.

4. Regularly updating security procedures.

5. Ensuring only authorized personnel have access.

6. Encrypting all digital files containing personal information.

The correct answer is: Using a password-protected filing system.

Using a password-protected filing system is indeed an important element in securing electronic and printed personal information collected by a salesperson. This method helps to ensure that sensitive information is only accessible to individuals with the correct authentication credentials, thereby reducing the risk of unauthorized access. Password protection adds a critical layer of security that prevents potential breaches, whether the information is stored digitally or in a physical format. While other strategies, such as obtaining written consent or encrypting files, are valuable for protecting personal information, the password-protected filing system directly addresses the need for immediate access control. It ensures that even if a filing system is compromised, unauthorized individuals cannot easily access the information without the knowledge of the password. This is a fundamental security measure in both personal data management and compliance with laws regarding data protection.